Departure procedure and application
When planning your trip, please familiarise yourself with the Ministry of Foreign Affairs Republic of Poland updated information. Approval for business trips is done electronically, there is an application for a foreign business trip that has to be submitted:
When filling in the application, please enter information on the AGREEMENT under which the trip takes place (if applicable). There is space for this in the application below the line "purpose of the trip". This enables correct reporting to the Ministry.
NOTE !
The above changes only apply to those listed in the SAP system. Contractors in grants, students and doctoral students shall submit their applications (according to the template below) in paper form:
The application should include precise information on:
Annexes to the application:
We kindly inform that the application should be submitted at least 14 days before the planned departure or the date of payment of additional fees, e.g. the conference fee.
Additional fees (e.g. the conference fee)
In the case of additional fees, a PREPAYMENT APPLICATION must be also completed.
International trip and sabbatical leave
If an academic staff member does not apply for funding for an international trip from the funds at the disposal of the UMCS or under a grant implemented on the basis of an agreement to which the UMCS is a party, and the trip is longer than two weeks, a request for a paid leave should be submitted on the basis of Article 130 point 3 of The Law on Higher Education of 20 July 2018.
A paid leave is granted by the Rector at the employee’s request after obtaining the opinion of the faculty council, and in the case of employees of non-core units, after obtaining the opinion of the head of the relevant organisational unit (in accordance with section 113 of the Statutes of the UMCS). In that case, you do not apply for an international business trip. More information on a paid study leave is available here or at the Human Resources and Payroll Centre (Centrum Kadrowo-Płacowe).